The company has a shared drive. Data is organized by user . The problem is:

1) When a new employee is hired, it takes hours  for the new user to find documents
2) Training time is doubled
3) If the server ever reaches capacity, the company does not know  what data to archive and how
 

A new structure is proposed and implemented via a data migration plan. Once migrated, the data is organized by year and subject. Now the company:

1) Can deploy new hires more quickly and more independently
2) The company is no longer dependant on specific users or project managers to find data
3) If they ever reach capacity, they can quickly archive the oldest year’s data

Better structured data =
1) Less Risk and User dependency
2) Quicker Training
3) Higher Productivity
4) Higher  Scalability